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Rentals · WhatsApp · Utility

Move-in checklist

The day before the tenant moves in.

10:24
Hi Aditi, welcome to Flat 704, Sunrise Apartments! Move-in on 1 November at 10 am. We will hand over 2 main-door keys and 1 mailbox key, note the electricity meter reading and check the inventory list together. Please fill the society move-in form at the society office, ground floor and book the lift with security if needed.10:02

Template

Hi {{name}}, welcome to {{property}}! Move-in on {{date}} at {{time}}. We will hand over {{keys}}, note the electricity meter reading and check the inventory list together. Please fill the society move-in form at {{society_office}} and book the lift with security if needed.

Variables

{{name}}
Aditi
{{property}}
Flat 704, Sunrise Apartments
{{date}}
1 November
{{time}}
10 am
{{keys}}
2 main-door keys and 1 mailbox key
{{society_office}}
the society office, ground floor

Meta’s editor numbers variables — {{1}}, {{2}} — in the order they appear.

Variations

Note to the owner before handover

Hi, {{name}} moves into {{property}} on {{date}} at {{time}}. Please keep ready {{keys}}, and let the society office know ({{society_office}}). I’ll record the meter reading and inventory with the tenant and send you a copy.

Questions

Why note the electricity meter reading at move-in?

It splits the bill cleanly between the previous occupant and the new tenant. A photo of the meter with the date avoids arguments when the first bill arrives, and again at move-out when the deposit is settled.

What goes into the inventory list?

Everything the tenant must return: fans, lights, ACs, geysers, wardrobes, kitchen fittings, keys and remotes, with their condition. Photos signed off by both sides are the strongest record for the deposit refund.

Tips

  • Photograph the meter reading and the inventory together with the tenant; it settles deposit questions at move-out.
  • Many societies charge a move-in fee or restrict shifting hours; check before the tenant books a truck.
  • Keep the signed inventory list on the rental record so the move-out check uses the same list.

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